The Executive Board consists of seven (7) regular and seven (7) substitute members, elected by secret vote of the General Assembly of the Society, with an absolute majority of the present. The EB’s term of office is two (2) years, starting from the date of its election, while the elections for its appointment are held every two (2) years, during the months of October to December. The EB is responsible for the implementation of GA decisions and operates under a common frame and in accordance with the GAs guidelines and decisions. The EB convenes for consolidation to a body no later than seven (7) days from the date of its election. The first EB shall be convened by the first in votes member, who shall preside until the election of the President.
The ordinary EB meets regularly once a year, following an invitation stating the place, time and agenda, signed by its President and its Secretary, and sent two (2) months in advance to all its members.
The extraordinary meetings of the EB take place when a need arises and a) is convened by the President following an invitation where the place, time and agenda are stated, signed by the President and the Secretary and sent one (1) month in advance to all EB members, or b) upon written request submitted by at least two (2) members of the EB and including the proposed agenda, in which the President is obliged to convene the EB within sixteen (16) days from receipt of the request.
The EB is convened in a body, and, under the chairmanship of the outgoing President, who remains a member of the Board for the new term as Second Vice-President, elects by absolute majority in a secret vote its President, its First Vice-President, its Secretary, its Treasurer, the President of the Biennial Congress, and the Chairman of the International Study Group on Neuroendoscopy (ISGNE). In the event of a tie, the vote is repeated; in the event of a new tie, the election is made by draw. If the EB is not constituted in a body within fifteen (15) days at the most, then it is deemed to have automatically resigned, in which case a new GA is invoked by the previous Society administration to elect a new EB.
The newly appointed EB shall receive from the old administration all administrative documents, files, books, stamps, assets, etc. of the Society within a period of eight (8) days, drafting a relevant protocol in duplicate.
The EB deliberates and decides on all matters concerning the Society, in accordance with the Articles of Association and the law applicable, and in particular L. 795/71 G. 1A on Associations. It determines and approves the Budget, in accordance with its internal regulations, and submits for approval at the end of its term to the Regular General Assembly, through the Audit Committee, the balance sheet and its annual financial report.
EB members perform their duties on a voluntary basis. Compensation for personal expenses and travel expenses of EB members is not provided.
Any member of the EB that is ex officio or after judicial decision deprived of its civil rights and for as long as this deprivation is applicable suspended from the administration of the Society.
The EB has the competence and duty to handle the activities of the Society, as defined in this Statute. It is subject to the instructions of the Society in such a way that no action can be taken if it is contrary to the activities and purpose of the Society.
The quorum of the EB requires the presence of at least four (4) members, including the President, the Secretary and the Treasurer. If there is no quorum, no member of the Board may decide on the Society's articles of association. EB decisions shall be taken by a majority vote of its members present, but for cases where this Statute provides otherwise.
The President shall have, in addition to the duties provided for by law and this Statute, the following duties:
- convene and direct EB meetings, put issues to a vote and announce the opening and closing of EB meetings
- represent, together with the Secretary, the society in Courts, in all State Authorities, in all relations of the Society and in matters relating to the management of its property
- sign any outgoing document or announcement
- control and sign first the minutes, as well as prepare the agenda with the Secretary
- sign with the Treasurer payment orders
- ensure the implementation of EB decisions and the proper functioning of the Society
The term of office of the President is for one period only and cannot be renewed.
The First Vice-President (President-Elect) cooperates with the EB President to execute all EB decisions, lawfully substitutes all his duties in the event of his absence and assumes his duties in case of resignation until the appointment of the next EB, in which case the Second Vice-President will assume the First Vice-President’s duties. Upon completion of the two-year term of the EB, the Vice-President shall assume the duties of the President.
The Second Vice-President (Past Present) participates in EB meetings and votes as an ordinary member of the EB. In light of his/her experience, he consults, when required, the EB President and First Vice-President. In the case of impediment, the Second Vice-President substitutes the First Vice-President in his duties, but does not assume the duties of the President after the two-year term of the EB has expired.
The Secretary shall have, in addition to the duties provided for by law and this Statute, the following duties:
- manage the Society’s Administrative Offices
- be responsible for storing the seal, records and books of the Society provided by law
- keep record of the EB meetings and submit them to EB members, following consultation with the President
- be responsible for the proper drafting of the GA's minutes and for their signature by all members foreseen
- sign, along with the President, outgoing documents, arrange for typing texts and issue payment orders
- supervise the keeping of the Members' Register and be accountable to the EB members for their regular updating
- inform candidates of the results of the elections
- draw up, in consultation with the President, the agenda for the designated future meetings
In the case of impediment, the Secretary is substituted by another member, following decision of the EB.
The Treasurer, in addition to the duties provided for by law and this Statute, has the following responsibilities:
- Is responsible for both the financial management of the Society and its movable property.
- Receives directly what is due to the Society or is made available to the Society from any source, issuing triple-printed numbered proofs of payment, stamped and signed by the Treasurer and the President.
- Is accountable and has criminal and civil liability for any loss of money or payment without a warrant or legal documents.
- Deposits to the Bank all levy of the Society, and may keep in hand up to a thousand (1000) Euros from the Society collections, in accordance with the provisions of this Statute.
- Makes withdrawals from the Bank by check or collection receipt, endorsed by the President or his/her legal substitute.
- Acts payments for current needs with warrants signed by the President, as defined by the EB decisions.
- Submits to the EB, at each meeting or at any time upon request, a brief report on the financial status of the Society and is audited by the EB for the sound management of the Society’s assets.
- Prepares the previous management balance sheet and submits it for ratification to the EB and then for approval to the GA, the latter being the body finally deciding.
- Is responsible for the correct keeping and updating of the collections and payments books.
In the case of impediment, the Treasurer is substituted by an EB member appointed by him/her. The Treasurer mandate can never be awarded to the EB President, nor to the Audit Committee Chairman.
The Chairman of the International Study Group on Neuroendoscopy (ISGNE) is responsible for organizing, promoting and overseeing international cooperative studies of scientific interest relevant to neuroendoscopy. The ISGNE Chairman reserves the right to invite as many individuals as he/she deems appropriate to collaborate in any given study, subject to approval of the Executive Board. The ISGNE Chairman reserves the right to canvass opinions and advice from any individuals or Societies with respect to issues of scientific or clinical interest in order to fulfill ISGNE’s role in promoting collaborative research in neuroendoscopy. Any prospective study, in order to be sanctioned by the Society, needs to be presented by the ISGNE Chairman and approved by the Executive Board by a two-third (2/3) majority vote.
The President of the Biennial Congress is responsible for funding and running the Biennial Congress of the Society, with the exception of the Scientific Program, which is the responsibility of the Scientific Committee in accordance with Article 13 of this Statute. The work of the Biennial Congress President is supervised by the EB President. The duties of the President of the Biennial Congress and his/her co-operation with the Society are governed by internal rules drawn up by the EB and voted by the GA. In the event of an impediment, the President of the Biennial Congress is temporarily substituted by the EB President, until the election of a new Biennial Congress President among the members of the EB, following a decision of the latter.
An Administrative Secretariat Office will support the EB work and proceedings.
All EB members have the right to vote.